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  2. IT Relocation USA
IT Relocation USA

Move the IT into a new office without anybody losing a working day over it.

Get a relocation quoteSee how it works
An engineering team relocating server racks and equipment between two offices
  • 24/7Move-weekend support
  • WeekendCutover window
  • 0 dayProductivity lost
  • InsuredCargo & equipment
What an IT move covers

Eight workstreams, one project plan.

A move involves considerably more than boxing up computers. We plan the new space, coordinate the cabling, sequence the cutover, and verify everything works before anybody walks through the door on Monday morning.

Move planning

Both buildings surveyed before anything happens. An asset register, a cutover schedule, a risk register, a map of what depends on what, and a runbook for the day itself. All of it written down before a single box is packed.

New-office cabling

The structured cabling, the patch panels, the equipment room and the server racks. Copper or fiber to whatever specification you need. Tested and certified before a single piece of equipment arrives.

Network & WiFi

Routers, switches, firewalls, access points. Configured in advance, shipped pre-configured, mounted and validated on-site with our field partners. Coverage survey before sign-off.

Pack & transport

Anti-static packing throughout, purpose-built crates for the servers and racks, and the load properly insured. Everything moves at a weekend or overnight, with a sealed inventory checked at both ends rather than one.

Server & data move

Either shut down completely with the backups verified first, or replicate ahead and cut over live. Anything in the cloud carries on running throughout. Anything on your own hardware is down for exactly the window that was planned and no longer.

Microsoft 365 & cloud

Access policies updated for the new public addresses, mail redirected if the domains are changing, and the meeting room devices reconfigured. The cloud side is usually the straightforward half of a move.

Decommission old site

Cabling stripped out, equipment removed, and whatever your lease requires putting back put back. Anything being disposed of is handled properly, with certificates of destruction wherever those are needed.

Day-1 verification

A vetted field partner on site first thing Monday, with your project engineer directing from wherever they are. Every workstation tested, every printer, every meeting room. Tickets get closed as people hit problems rather than added to a queue for the following week.

Why GR IT for relocation

Four reasons clients pick us for the move.

An office move is a high stakes project that nobody gets to rehearse. Here is what separates a weekend cutover that works from a Monday morning nobody forgets.

Move experience across the US

Pattern recognition matters. We have done Manhattan-to-Brooklyn, Downtown LA-to-Pasadena, intra-state moves, interstate relocations, and the awkward consolidations of three offices into one.

In-house engineers

The network, the servers, Microsoft 365 and the cabling, all handled by our own people. The IT portion never gets handed to a moving company. The same team that planned it packs it and reinstalls it.

Written runbooks

The runbook goes through with you a full week before the cutover, laid out day by day and hour by hour. Nobody discovers a surprise at eleven on Saturday night when the plan suddenly has to bend.

Insured & accountable

Cargo cover, general liability and professional indemnity all in place. Damaged equipment and project delays sit with us contractually rather than with you.

Industries we relocate

Move profiles by sector.

Six shapes these projects usually take. The tier and the timing vary. The discipline does not.

SME offices

Ten to fifty people, one building to another, cut over across a weekend. Easily the most common shape, and where the entry tier does its best work.

Professional services

Law firms, accounting practices and consultancies. Confidentiality maintained while everything is in transit, and a documented chain of custody for every asset.

Retail & F&B

Point of sale, kitchen displays, guest wireless and the payment terminals. The IT moves inside whatever window you are closed for, and very often that is a single night.

Healthcare clinics

Patient-record systems, medical imaging, regulatory continuity. PHI handled per HIPAA requirements; downtime communicated to patients in advance.

Schools & training

The break between school years is the only window available. Classroom equipment, the server room, keeping the parent portal running, and getting the examination systems moved before term begins again.

Multi-site consolidation

Two offices closing and one opening in their place. Assets rationalized, licensing consolidated, and every license tracked through the whole process. Comfortably the most difficult shape of project there is.

Specialist IT relocation vs general removalist

Why IT moves need IT specialists.

Most moving companies handle furniture beautifully and IT extremely badly. The straight comparison:
Server rack handling
General removalistGeneric crating
IT relocation specialistAnti-static, foam-lined custom crates
Cabling design at new site
General removalist
IT relocation specialist
Network reconfiguration
General removalist
IT relocation specialist
Cutover sequencing
The order genuinely matters. Back up, then power down, then disconnect, then move.
General removalist
IT relocation specialist
Day-1 IT support on-site
General removalist
IT relocation specialist
Equipment damage liability
General removalistCapped at a low per-item amount
IT relocation specialistFull replacement value insured
Project delay liability
General removalistNone
IT relocation specialistContractual penalties for missed cutover
Feature
General removalist
Furniture and boxes
IT relocation specialist
IT-first project
Server rack handling
Generic cratingAnti-static, foam-lined custom crates
Cabling design at new site
Network reconfiguration
Cutover sequencing
The order genuinely matters. Back up, then power down, then disconnect, then move.
Day-1 IT support on-site
Equipment damage liability
Capped at a low per-item amountFull replacement value insured
Project delay liability
NoneContractual penalties for missed cutover
How a move runs

From site survey to Monday-morning sign-off.

Every relocation follows the same route, documented, evidenced as it goes, and delivered against a date agreed in advance.
  1. 1

    Survey & plan

    1-2 weeks

    Both buildings visited in person. An asset register, a cabling diagram, a risk register and the cutover schedule. What comes out is a written runbook and a scope of work.

  2. 2

    Pre-move build

    1-3 weeks

    The cabling run, the network rooms built and the racks installed at the new building. Network equipment configured before it leaves. Anything in the cloud migrated ahead of time wherever that is possible.

  3. 3

    Cutover

    Weekend, typically

    Friday evening is backing up, powering down and disconnecting. Saturday is packing, transporting, reinstalling and reconnecting. Sunday is testing everything, fixing whatever surfaced, and signing it off.

  4. 4

    Day-1 support

    Monday + 5 business days

    A vetted field partner on site first thing Monday, with our engineers directing remotely. Tickets get closed as people run into things rather than queued. A check-in every day through the first week. The project closes when ticket volume comes back down to where it was before the move.

Common questions

IT relocation, frequently asked.

Four to six weeks for a small office, eight to ten for something mid-sized, and twelve to sixteen for an enterprise or a multi-site move. Most of the buffer exists because of lead times on cabling and network hardware, so it compresses considerably where the equipment is already sitting in your building.

No, we handle the IT and nothing else. We coordinate the sequencing with whichever moving company you have chosen, and we have working relationships with most of the national ones, but the contracts stay entirely separate. That keeps the liability clean for both sides when something goes wrong.

That is written into the runbook before anybody signs it. There are contingencies for overrunning: temporary remote access for the people who genuinely cannot wait, phased reactivation, and extending into part of the week. The scope covers up to two extra hours at no charge, and beyond that we quote in writing before continuing rather than presenting an invoice afterward.

For anybody working entirely in the cloud, yes. Microsoft 365, Teams and web applications carry on because none of that is in the building you are leaving. Anything running on your own hardware, whether a file server, the finance system or something built in house, needs a planned outage. We keep that window as short as it can be. We do not pretend it does not exist.

The cargo cover extends to full replacement value on every item listed in the manifest. A damage claim gets handled in writing inside five working days. Three claims have been settled over the past five years, and not one of them was disputed.

Yes. Cabling stripped (or left per your lease), equipment removed, tenant-improvements reversed where required. Asset disposal handled with certificates of destruction for items containing data (drives, devices). Your lease handover is clean.

Designed by our team based on your floor plan and the building's structured cabling rules. Cat6A or fiber per spec. Installed, tested, and certified before any equipment goes in. You keep the certification documentation.

Yes. Within the US we run point on the move directly. For international moves we partner with a global IT relocation network and stay accountable for the US end, covering destinations such as London, Toronto, and Singapore.
Further reading

Resources for office-move project leads.

New-office IT setup

Building from scratch instead of moving: cabling, network, M365, devices, and security baseline for a brand-new office space.

Learn more

IT AMC

After the move: an Annual Maintenance Contract that covers your hardware, network, M365, and cybersecurity baseline at the new site, with SLA-backed response.

Learn more

Get a relocation quote

Tell us your move dates, sizes, and complexity. We send a written SOW and timeline within 5 business days, scoped against your move.

Learn more
Ready to plan your move?

Talk to a relocation specialist.

Three-minute form. Our project team gets back the same business day to schedule a site survey, free of charge with no obligation.

Get a relocation quoteSee new-office IT setup

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